Office Coordinator

Society of St Vincent de Paul District Office - Omaha

Admin & Clerical


Name of Facility: Society of St Vincent de Paul District Office
1715 Izard St
Omaha, Nebraska

Submitted By

Name: Lori Tatreau


Department: District Office
Reports to: Marty Smith or Ali Britt

Principal Duties and Responsibilities

General Office Oversight
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Manage office supplies and equipment inventory and place orders as necessary
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning and with managing and maintaining IT infrastructure
• Identify opportunities for process and office management improvements, and design and implement new systems
• Provide administrative support to Executive Director
• Scheduling group meetings, maintaining calendars
• Manage all paper and e-files
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
• Provide other administrative support as necessary

Donor Support
• Scan donor checks
• Print thank you letters/receipts and mail
• Maintain donor records and communications
• Assist with donor appeals and events as needed


Knowledge, Skills, and Abilities
Qualifications / Skills:
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office 365 and Google products
• Spanish speaking a plus

Education and Experience
• Bachelor's degree in business administration, communications, or a related field preferred or equivalent experience
• 2-5 years of work experience in an administrative/office management role

Application Instructions

Please submit resume and cover letter to: Marty Smith, Executive Director of the Society of St Vincent de Paul Omaha at: