Office Manager / Database Administrator

Location

Name of Facility: Bethlehem House
Address
2301 S 15th St
Omaha, Nebraska
68108

Submitted By

Name: Terri Vadovski
Email: tvadovski@bethlehemhouseomaha.org

Description

Reports to: Executive Director

Principal Duties and Responsibilities

Key Responsibilities
Office Management & Operations
• Manage office supplies, equipment, and vendor relationships (internet, phones, repairs, etc.)
• Coordinate schedules, meetings, and internal communications
• Support the Executive Director with administrative tasks, reporting, and special projects
• Maintain organized filing systems (physical and electronic)
• Assist with onboarding paperwork and general HR administrative support
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Database & Data Management
• Enter data into Blackbaud, e-tapestry or other databases.
• Ensure accuracy and consistency of all data entries
• Assist Executive Director with establishment and enforcement of data entry standards and processes
• Generate reports for fundraising, grants, board meetings, and marketing
• Perform routine data clean-up and audits
• Ensure confidentiality and security of sensitive client and donor information
• Generate letters and communication for donors
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Fundraising & Reporting Support
• Assist with donor tracking, acknowledgments, and communication lists
• Support grant reporting by pulling required data and creating reports
• Help prepare materials for events and fundraising efforts
• Coordinate with leadership to align data systems between Bethlehem House and Humble Lily

Requirements

Knowledge, Skills, and Abilities
Key Competencies
• Organized and detail-oriented
• Self-starter who can anticipate needs and solve problems
• Strong communication and interpersonal skills
• Flexible and adaptable (because plans will change, repeatedly)
• Mission-driven with a heart for serving women and children

Education and Experience
• Bachelor’s degree in Business, Administration, Information Systems, or related field (or equivalent experience)
• 3+ years of experience in office administration, database management, or similar role
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Experience with CRM or database systems (nonprofit experience preferred)
• Proficiency in Microsoft Office (especially Excel)
• High attention to detail and commitment to data accuracy
• Ability to maintain confidentiality and professionalism
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Preferred Qualifications
• Experience in a nonprofit, social services, or residential setting
• Familiarity with donor management systems (e.g., Raiser’s Edge, Salesforce, or similar system)
• Experience supporting fundraising
• Comfort working in a mission-driven environment with evolving needs
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Application Instructions

please send cover letter (with salary requirements) and resume to tvadovski@bethlehemhouseomaha.org