Administrative Assistant

Location

Name of Facility: St. Stephen the Martyr Catholic Church
Address
16701 S. St.
Omaha, Nebraska
68135

Submitted By

Name: Sandy Kimmey
Email: s.kimmey@stephen.org

Description

Department: Religious Education
Reports to: Director of Religious Education

Principal Duties and Responsibilities

The Administrative Assistant supports the functions of the parish's Religious Education program in cooperation with the Director by organizing and directing the front office, handling administrative needs for Religious Education classes, as well as assisting with parish sacraments and events. This position also leads the planning and execution of summer Vacation Bible School. The Administrative Assistant will create a positive and hospitable environment with an energetic personality for families and staff.

Essential Duties and Responsibilities:
• Maintain centralized operation of the RE reception desk by receiving calls and visitors.
• Coordinate and assist RE department volunteers and catechists.
• Maintain uninterrupted teaching schedule by coordinating and scheduling substitute teachers.
• Plan, supervise and execute summer Vacation Bible School (VBS).
• Assist in the planning and execution of sacramental events and receptions.
• Maintain, compile and enter all confidential catechist, volunteer, and student records in the database.
• Facilitate communications by composing a weekly newsletter for Religious Education families.
• Receive tuition and fee payments, collect registration forms, and reconcile student accounts.
• Maintain inventory of all office supplies and educational materials.
• Collect, assemble, and analyze data to prepare reports as needed.

Requirements

Knowledge, Skills, and Abilities
• Must be able to foster a culture of warm hospitality, thoughtful collaboration, and Christ-like behavior.
• Ability to multi-task, make decisions, and work independently in a fast-paced environment.
• Working competency with the Microsoft Software Suite
• Demonstrated skill in dealing with the public, students, and parents.

Education and Experience
• Must be a practicing Catholic
• Bachelor’s Degree preferred, or High school diploma or equivalent required
• Experience in nonprofit, parish or religious education operations is desired

Application Instructions

The Administrative Assistant will work approximately 30 hours/week with additional hours required during special events/sacraments. Daytime office hours are scheduled on Monday through Thursday, with evening hours on Wednesday during schoolyear Rel Ed classes. Sacraments and special events may require occasional evening or weekend hours. Specific scheduling of hours may be discussed and agreed upon with the Director of Religious Education. Please reach out to discuss your specific needs and availability.

To apply, please email your resume, a cover letter, and two references to Sandy Kimmy, Director of Religious Education, s.kimmey@stephen.org

We look forward to meeting you!