Advancement Coordinator
Madonna School & Community-Based Services - Omaha
Nonprofit
Full-Time
Location
Name of Facility: Madonna Ability AllianceAddress
7197 Pine St
Omaha, Nebraska
68106
Submitted By
Name: Tabitha KeatingEmail: tkeating@madonnaalliance.org
Description
Department: AdvancementReports to: Director of Advancement
Principal Duties and Responsibilities
• Annual Campaigns - coordinate day-to-day administration of Madonna’s three annual signature events (Celebration, Madonnapalooza, and the Madonna Golf Classic), the Annual Fund campaign, and other special efforts as directed. Duties include but are not limited to:o Planning - coordinate chairperson and volunteer meetings/activities, and coordinate event vendors
o Silent Auction - manage and coordinate the silent auction acquisition process for signature events including securing volunteers, identifying donors, generating initial solicitation letters, and coordinating all related follow-up
o Giving - assist with underwriting and sponsorship solicitation efforts as well as grant writing associated with signature events and annual giving
o OneCause - manage and coordinate auction software administration, including creating a unique bidding website for each event, entering supporters and donations, creating item descriptions and managing all bidding site activity pre/during/post event
o Guests - coordinate invitation/mailing lists and mailing processes, RSVP collection, name tags, etc.
o Marketing Materials - manage and coordinate the production of invitation/save the dates, programs, signage, table tents, and any other printed materials
o Program - assist with coordination of the script, PowerPoint slideshows, videos, MC
o Recordkeeping - enter all gifts, donations, and purchases into Raiser’s Edge
• Raiser’s Edge - coordinate day-to-day administration of Madonna’s stakeholder database. Duties include but are not limited to:
o Constituent Records - manage, organize, and update all current records and create records for new donors/constituents
o Gifts - track and enter all general gifts, grants, memorials/honor gifts, as well as gifts/donations associated with events
o Correspondence - manage and coordinate all gift acknowledgement letters as well as any other targeted communications associated with stakeholders in the database
Requirements
Knowledge, Skills, and Abilities• Embrace the Mission of Madonna Ability Alliance and the Catholic-Christian values it is founded on
• Exhibit a passion for serving youth and adults with diverse abilities
• Experience as an administrative coordinator/assistant required
• Experience in the fields of development, fundraising, and/or event planning strongly preferred
• Proficiency in OneCause, or similar event administration platform, strongly preferred
• Proficiency in Raiser’s Edge, or similar stakeholder database, strongly preferred
• Exhibit the ability to take direction while also independently executing principal duties and responsibilities with minimal supervision
• Exhibit the ability and eagerness to learn new skills and new tasks
• Exhibit strong attention to detail
• Exhibit organization and follow-through completing tasks and accomplishing established goals
• Exhibit excellence in managing multiple workflows at the same time, including the ability to prioritize and meet hard deadlines
• Exhibit excellent teamwork and ability to work with an array of internal and external stakeholders
• Exhibit superior customer service skills
• Exhibit strong interpersonal and writing skills
• Proficiency in Microsoft Office required, including Outlook, Excel, PowerPoint, Publisher, Word, and mail/e-mail merges via Excel & Word
Education and Experience
• Administrative coordinator/assistant experience required
• Development/fundraising/event planning administration experience preferred
• High School Diploma required. A bachelor’s degree is preferred.
• Experience working in a school/agency setting and/or with youth and adults with diverse abilities preferred.