Parish Secretary

Location

Name of Facility: Midtown Catholic - St Thomas More
Address
4804 Grover St
Omaha, Nebraska
68106

Submitted By

Name: Chad Grosse-Rhode
Email: office@midtowncatholic.church

Description

Department: Administration
Reports to: Director of parishes

Principal Duties and Responsibilities

Position Summary
The parish secretary is the first voice/face anyone encounters. This person needs to be pleasant and patient as parishioners and staff will need guidance and/or assistance on a day-to-day basis.

• Assist Pastor/Administrator and Parish Director with daily duties in the parish office.
• Welcome visitors and direct them appropriately.
• Answer incoming calls and assist them as needed.
• Check parish email and either handle them or forward to the appropriate contact.
• Manage the inserts and distribution for the weekly bulletin.
• Sell Scrip cards, assist with inventory and do weekly deposits on Monday.
• Prepare Mass intentions and petitions for weekend masses. Distribute appropriately.
• Record incoming endowment donations, create deposit weekly, produce quarterly insert.
• Create Monthly mass schedule, provide to accountant at month end for stipend report.
• Order office, cleaning and Bath supplies as necessary.
• Manage parish database, new registrations and inactivation of parishioners.
• Record and maintain all sacramental register books.
• Send Thank You and Acknowledgement letters for memorials and large donations.
• Manage the parish schedule for the church and rectory, for meetings, weddings, Funerals, Baptisms etc.
• Other duties as assigned.

Requirements

Knowledge, Skills, and Abilities
• Ability to maintain the highest level of confidentiality and professionalism.
• Previous experience working in an office/school setting is preferred.
• Excellent organizational and prioritization skills.
• Strong technology proficiency.
• Demonstrate proficiency of the English language to read and communicate with others.
• Ability to multitask and work independently.

Education and Experience
High School Diploma

Application Instructions

Email Resume to office@midtown Catholic.church