Safe Environment Associate

Archdiocese of Omaha Chancery - Omaha

Part-Time
POSITION TITLE: Safe Environment Associate

DEPARTMENT: Victim Outreach and Prevention Office

REPORTS TO: Director, Victim Outreach and Prevention Office

EFFECTIVE DATE: June 20, 2024

CLASSIFICATION: Regular, Part-Time, Non-Exempt

HOURS PER WEEK: 20-24

POSITION SUMMARY
Participate as a vital team member of the Victim Outreach and Prevention (VOP) office to ensure minors/ vulnerable adults in the Archdiocese of Omaha schools and parishes have a safe environment where they can flourish in knowledge and faith The Safe Environment (SE) Associate is responsible for inputting and maintaining accurate Safe Environment platform data and assisting parishes and schools with their Safe Environment needs. This position also assists with the Circle of Grace Curriculum and provides administrative support to the VOP.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Safe Environment Duties:
• Input and maintain accurate data entry and manage the Safe Environment platform.
• Respond to inquiries from parishes and schools regarding the Safe Environment platform.
• Participate in parish and school Safe Environment audits.
• Assist in the coordination of healing retreats and services.
• Assist in the development and implementation of SE policies, procedures and training updates as needed.
• Participate in parish/school outreach as needed.

Administrative Support:
• Distribute Circle of Grace mailings and materials.
• Retain and update the Circle of Grace fee schedule, contracts, and renewals.
• Type letters, memos, and flyers as needed.
• Record staff and committee meeting minutes.
• Order materials and supplies for VOP.
• Coordinate travel arrangements for staff including flights and hotels.
• Provide nametags, registration lists, mailings, and materials for workshops and events.

KNOWLEDGE, SKILLS, AND ABILITIES
• Familiarity with the Archdiocese of Omaha including parishes, schools, and affiliated organizations.
• Ability to clearly convey messages with maturity and discretion in both written and verbal communication.
• Display effective interpersonal skills that build relationships, promote collaboration, ensures confidentiality, and displays the appreciation of the dignity of every person.
• Able to prioritize responsibilities effectively to ensure the needs of the VOP Staff are met.
• Ability to work collaboratively as part of a team.
• Working knowledge of basic office equipment, computers, and software programs.
• Proficient in data entry and auditing of data for accuracy.
• Demonstrated commitment to ongoing training and professional development which support the work of the position.
• Willingness and ability to travel, when necessary, throughout the Archdiocese.

EDUCATION AND EXPERIENCE
• Background in and/or knowledge of the Catholic Church with a demonstrated commitment to the mission and teachings of the Church
• High school diploma or equivalent required; Bachelor’s degree in relevant field preferred.
• Minimum one year experience in a similar position, involving executive secretarial / clerical / administrative experience and program coordination required.
• Experience working with parishes and schools preferred.
• Minimum one year of data entry and end user support preferred.

WORKING CONDITIONS:
• Routine office environment; ADA-accessible building.
• Flexibility required in sharing office space with other staff.

TRAVEL REQUIREMENTS
• 5% travel to parish and school locations with occasional overnight travel required.

ORGANIZATIONAL RESPONSIBILITY
Employees of the of the Archdiocese of Omaha will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based organization and adhere to the policies of the Archdiocese of Omaha. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Omaha or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies.