Parish Administrative Assistant

Location

Name of Facility: St. Margaret Mary Parish
Address
6116 Dodge Street
Omaha, Nebraska
68132

Submitted By

Name: Mary Kelly
Email: mkelly@smmomaha.org

Description

Department: Parish Staff
Reports to: Mary Kelly

Principal Duties and Responsibilities

The St. Margaret Mary Parish Staff looks forward to welcoming an Administrative Assistant to our team. This important person is the first impression for all guests and parishioners who enter the parish office. This friendly, professional, and faith-filled candidate enjoys working with people of all ages. Their main job functions include assisting with administrative tasks of Sacrament documentation and scheduling, recording Mass intentions, and bulk mailings. There are times when the SMM parish office is teeming with activity and occasions for quiet work. The right candidate will be comfortable in both environments.

Key Responsibilities:
-Front Desk Operations: Serve as the welcoming face of the parish office, greeting and assisting all visitors and parishioners with a warm and professional demeanor.
-Sacrament Documentation: Assist in maintaining accurate records and documentation for various Sacraments, including Baptisms, First Communions, and Confirmations.
-Scheduling: Coordinate and manage scheduling for Sacramental events, meetings, and appointments, ensuring everything runs smoothly.
-Mass Intentions: Record and maintain Mass Intention requests, liaising with the clergy to ensure Mass intention requests are documented.
-Bulk Mailings: Assist with the creation and distribution of bulk mailings,
-Administrative Support: Provide general administrative support, including answering phones, managing emails, and assisting with data entry tasks.
-Assist in Special Events: Support special events and activities hosted by the parish.

Requirements

Knowledge, Skills, and Abilities
-Commitment to the Catholic faith, have an understanding of the St. Margaret Mary Parish mission, and the practices of the Roman Catholic Church.
-Friendly and professional demeanor with strong interpersonal and written communication skills.
-Excellent organizational skills with the ability to multitask and manage priorities in a dynamic work environment.
-Proficient in office software (e.g., Microsoft Office suite).
-Ability to maintain confidentiality and handle sensitive information.

Education and Experience
Previous administrative, clerical experience or related work is preferred.
High school diploma or equivalent; further education or relevant certifications are a plus.

Safe Environment Certification & Background Check required


The above is intended to describe the general content of the requirements for the performance of this job.
It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. In no way
does this job description constitute a contract, implied or otherwise.

Application Instructions

Please email your resume and cover letter to Mary Kelly at mkelly@smmomaha.org