Administrative Assistant

Location

Name of Facility: Saints Peter and Paul
Address
3619 X Street
Omaha, Nebraska
68107

Submitted By

Name: Sarah Nommensen
Email: snommensen@sppsaints.org

Description

Reports to: Principal

Principal Duties and Responsibilities

-Handles routine issues and emergencies concerning employees and students, makes decisions
-Independently or collaboratively and recommends action as appropriate.
-Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
-Inputs a variety of information into an assigned system; assures accuracy of input and output data.
-Maintains confidentiality of various aspects of school operation including sensitive and personal information.
-Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
-Provides training and work direction to assigned office personnel, organizes and expedites the workflow of the school site and offers guidance and direction to other school personnel as needed.
-Updates absence and timesheet information for assigned personnel.
-Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.
-Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff.
-Establishes, maintains and assures proper use of confidential files including student, personnel and payroll records.
-Performs assigned financial duties and maintains assigned financial records, school budgets and site accounts.
-Prepares and submits purchase orders and work orders as assigned; prepares reimbursements.
-Requests and deposits according to established procedures.
-Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school, District or assigned area; types and composes a variety of materials from verbal or written instruction.
-Attends and participates in assigned meetings and trainings.
-Updates & maintains multiple calendars

Requirements

Knowledge, Skills, and Abilities
Bilingual- English and Spanish
Organizational operations, policies and objectives
Operation of a computer and assigned software
Telephone techniques and etiquette
Principles of providing training and work direction
Basic first aid techniques
Interpersonal skills using tact, patience and courtesy
Oral and written communication skills
Basic math and money skills

Ability to:
-Perform a variety of clerical and secretarial duties
-Learn school organization, operations, policies and objectives.
-Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
-Assure smooth and efficient office operations.
-Maintain a variety of records, logs and files.
-Understand and carry out oral and written instructions.
-Compose correspondence and written materials independently or from oral instructions.
-Establish and maintain cooperative and effective working relationships with others.
-Serve as liaison between administrators, faculty, staff, students, parents and the public.
-Meet schedules and timelines.
-Complete work with many interruptions.
-Work independently with little direction.
-Work confidentially with discretion.
-Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.
-Answers questions and resolves situations involving students, parents, public, and staff through knowledge of school policies, rules and regulations.
-Administer first aid, provides health office coverage and dispenses approved medication to students in accordance with organizational policy as assigned.
-Track and order assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.
-Operate a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software.

Education and Experience
Any combination equivalent to: graduation from high school supplemented by additional training in office organization and secretarial skills.

Application Instructions

Email resume to: snommensen@sppsaints.org