High School Transition & Retention Assistant

Catholic Schools Office - Multiple Locations - Omaha

POSITION TITLE: High School Transition & Retention Assistant

DEPARTMENT: Catholic Schools Office – Latino School Enrollment

REPORTS TO: Coordinator, Latino School Enrollment

EFFECTIVE DATE: May 16, 2023

CLASSIFICATION: Regular, Full-Time, Non-Exempt


Position Description

This position provides support to Latino families related to Catholic high school Latino enrollment, Catholic high school retention, and transition to post-high school studies. This position will promote Catholic high schools according to the strategies developed by the Latino Enrollment Office. This position also has responsibility to assist the families in the enrollment process. This position will work with students and Catholic high schools to develop Latino student inclusion and a sense of belonging within the high school(s). The High School Transition and Retention Assistant will assist Latino students in pursuing studies at university, trade school, or another formal education post-high school. Success in this position will be measured by increased enrollment and retention rates of Latino students in Catholic high schools.

• Maintain a welcoming environment for families and guests who visit the office.
• Collect and maintain physical and electronic records of the families and students served in the Catholic high school enrollment process.
• Provide information about Archdiocesan Catholic high schools to families requesting such information.
• Assist families during the enrollment and financial aid processes.
• Coordinate visits, tours, and shadow days for families interested in Catholic high schools.
• Help prepare materials needed for the promotion of enrollment activities.
• Attend Catholic high school promotional events, enrollment activities, and other related activities or events.
• Provide translation assistance to parents and teachers during parent-teacher meetings/conferences, SAT meetings, open houses, and other events as needed.
• Coordinate with the Catholic high school staff members to achieve inclusive practices for Latino students and families.
• Work closely with Latino students and their families to achieve school inclusion and a sense of belonging.
• With the Catholic high school administration, monitor Latino students regularly and provide advocacy to those who need additional support integrating into the school.
• Collaborate with Catholic high school counselors to develop a plan with sophomore students and their parents who will need more support for post-high school studies.
• Maintain an individualized action plan for each Latino student during their junior and senior year which will assist them in their pursuit of post-high school studies; evaluate and revise as needed.
• Assist with producing materials to be published on social networks according to the established work plan each week/month.
• Actively participate in internal meetings and contribute ideas for continuous improvement.
• Perform day-to-day administrative tasks as assigned by the Latino Enrollment Coordinator.

• Working knowledge of office and technology equipment.
• Ability to use a computer for data entry, word processing, and managing files and records.
• Ability to learn various computer applications.
• Effective time management skills and the ability to prioritize work while maintaining high quality results.
• A self-starter who is assertive with completing job tasks and duties.
• Thorough knowledge and understanding of the Latino population and culture.
• Ability to establish strong, positive, interpersonal relations with a variety of personalities and work styles, understanding of the need for situational confidentiality and attention to business ethics.
• Knowledge of administrative and clerical procedures.
• Knowledge of principles for providing customer service, including meeting quality standards for services, and ensuring customer satisfaction.
• Effectively convey and receive ideas through writing and speaking; explain thoughts coherently and ask questions when clarification is needed; able to communicate with diverse groups of people.
• Familiarity with financial aid processes and systems preferred.

• Background in and/or knowledge of the Catholic Church with a demonstrated commitment to the mission and teachings of the Church required.
• Bi-lingual and bi-literate in Spanish and English required.
• Bachelor’s degree or equivalent relevant experience required.
• Minimum 2 years’ previous administrative experience in an office setting preferred.

• Routine office environment.
• Must have the flexibility to work evenings and weekends, as needed.

• Travel to Catholic elementary schools and high schools across the Archdiocese of Omaha.
• Travel to post-high school locations as needed.