Development Coordinator
Archdiocese of Omaha Chancery - Omaha
Nonprofit
Full-Time
POSITION TITLE: Development Coordinator
DEPARTMENT: Stewardship & Development Office (SDO)
REPORTS TO: Director, Stewardship & Development
EFFECTIVE DATE: March 21, 2024
CLASSIFICATION: Regular, Full-Time, Non-Exempt
HOURS PER WEEK: 40
POSITION SUMMARY
Works under the supervision of the Stewardship & Development Office Director in advancing the Pastoral Vision of “One Church: encountering Jesus, equipping disciples, and living mercy.” This position will collaborate with SDO program managers to ensure successful implementation of SDO programs. This includes high-level coordination of fundraising activities, managing donor communications, and providing administrative support to ensure the success of fundraising. The ideal candidate possesses strong organizational skills, attention to detail, and a passion for nonprofit work.
PRINCIPAL DUTIES AND RESPONSIBILITIES
• Assist with planning, coordination, and execution of all SDO events and meetings.
• Coordinate logistics and/or work with vendor partners to reserve venue, caterer, develop timelines, draft programs, print and electronic materials and communication to program participants, as needed.
• Assist vendor partners with invitations, reservations, name tags, and other similar tasks.
• Provide on-site support during events.
• Build and manage registration forms as needed.
• Coordinate Archbishop’s Committee for Development (ACD) General meetings and ACD Recognition Dinner with vendor partners.
• Assist with the preparation and follow-up of fundraising campaigns, to include mailings; work with the Data Support Office to generate acknowledgement letters, receipts and thank you notes.
• Conduct research on potential donors and assist in the development of strategies to cultivate donor relationships.
• Serve as a primary point of contact to answer incoming calls to the Stewardship & Development Office, take messages and direct calls to the appropriate staff member. Ensure messages left are retrieved timely and handled accurately.
• Manage day-to-day administrative tasks to include drafting letters, memos, invoices, reports and other documents.
• Assist in the preparation of agendas, development materials, recording and distributing meeting minutes, and creating presentations.
• Perform office tasks to include record maintenance and supply orders.
• Schedule and create calendar entries for events, meetings, and appointments.
• Process expense reports, mileage reimbursement and invoices.
• Conduct research on special topics and generate reports.
• May be asked to perform other duties and assume other responsibilities as requested.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Excellent written and verbal communication skills.
• Excellent interpersonal skills.
• Excellent customer service skills.
• Ability to listen and respond with empathy.
• Ability to present oneself professionally in appearance and behavior.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Knowledge of office administration, clerical procedures, and recordkeeping systems.
• Ability to demonstrate problem solving skills and resolve recurring problems independently.
• Demonstrated ability to maintain composure and communicate in a kind, professional manner.
• Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Proficient in additional software or ability to learn:
o Outlook 365 and all associated Microsoft programs (Word, Excel, etc.)
o Microsoft Teams
o Formstack
• Experience with donor databases (Blackbaud’s Raiser’s Edge NXT or similar software).
• A collaborative team player with a positive attitude, strong work ethic, initiative, and flexibility.
• Ability to apply extreme sense of confidentiality.
• Bilingual (English and Spanish) skills preferred.
Education and Experience:
• Background in and/or knowledge of the Catholic Church with a demonstrated commitment to the mission and teachings of the Church.
• Bachelor’s degree in a relevant field or equivalent experience required.
• Minimum two years’ experience in an administrative assistant, development coordinator or similar role required.
WORKING CONDITIONS:
• Routine office environment; ADA-accessible building.
• Some travel and evening/weekends may be required. Flexible scheduling in consultation with manager.
TRAVEL REQUIREMENTS
• 5% travel to conferences and activities hosted by Stewardship & Development Office.
ORGANIZATIONAL RESPONSIBILITY
Employees of the of the Archdiocese of Omaha will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based organization and adhere to the policies of the Archdiocese of Omaha. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Omaha or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies.
DEPARTMENT: Stewardship & Development Office (SDO)
REPORTS TO: Director, Stewardship & Development
EFFECTIVE DATE: March 21, 2024
CLASSIFICATION: Regular, Full-Time, Non-Exempt
HOURS PER WEEK: 40
POSITION SUMMARY
Works under the supervision of the Stewardship & Development Office Director in advancing the Pastoral Vision of “One Church: encountering Jesus, equipping disciples, and living mercy.” This position will collaborate with SDO program managers to ensure successful implementation of SDO programs. This includes high-level coordination of fundraising activities, managing donor communications, and providing administrative support to ensure the success of fundraising. The ideal candidate possesses strong organizational skills, attention to detail, and a passion for nonprofit work.
PRINCIPAL DUTIES AND RESPONSIBILITIES
• Assist with planning, coordination, and execution of all SDO events and meetings.
• Coordinate logistics and/or work with vendor partners to reserve venue, caterer, develop timelines, draft programs, print and electronic materials and communication to program participants, as needed.
• Assist vendor partners with invitations, reservations, name tags, and other similar tasks.
• Provide on-site support during events.
• Build and manage registration forms as needed.
• Coordinate Archbishop’s Committee for Development (ACD) General meetings and ACD Recognition Dinner with vendor partners.
• Assist with the preparation and follow-up of fundraising campaigns, to include mailings; work with the Data Support Office to generate acknowledgement letters, receipts and thank you notes.
• Conduct research on potential donors and assist in the development of strategies to cultivate donor relationships.
• Serve as a primary point of contact to answer incoming calls to the Stewardship & Development Office, take messages and direct calls to the appropriate staff member. Ensure messages left are retrieved timely and handled accurately.
• Manage day-to-day administrative tasks to include drafting letters, memos, invoices, reports and other documents.
• Assist in the preparation of agendas, development materials, recording and distributing meeting minutes, and creating presentations.
• Perform office tasks to include record maintenance and supply orders.
• Schedule and create calendar entries for events, meetings, and appointments.
• Process expense reports, mileage reimbursement and invoices.
• Conduct research on special topics and generate reports.
• May be asked to perform other duties and assume other responsibilities as requested.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Excellent written and verbal communication skills.
• Excellent interpersonal skills.
• Excellent customer service skills.
• Ability to listen and respond with empathy.
• Ability to present oneself professionally in appearance and behavior.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Knowledge of office administration, clerical procedures, and recordkeeping systems.
• Ability to demonstrate problem solving skills and resolve recurring problems independently.
• Demonstrated ability to maintain composure and communicate in a kind, professional manner.
• Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Proficient in additional software or ability to learn:
o Outlook 365 and all associated Microsoft programs (Word, Excel, etc.)
o Microsoft Teams
o Formstack
• Experience with donor databases (Blackbaud’s Raiser’s Edge NXT or similar software).
• A collaborative team player with a positive attitude, strong work ethic, initiative, and flexibility.
• Ability to apply extreme sense of confidentiality.
• Bilingual (English and Spanish) skills preferred.
Education and Experience:
• Background in and/or knowledge of the Catholic Church with a demonstrated commitment to the mission and teachings of the Church.
• Bachelor’s degree in a relevant field or equivalent experience required.
• Minimum two years’ experience in an administrative assistant, development coordinator or similar role required.
WORKING CONDITIONS:
• Routine office environment; ADA-accessible building.
• Some travel and evening/weekends may be required. Flexible scheduling in consultation with manager.
TRAVEL REQUIREMENTS
• 5% travel to conferences and activities hosted by Stewardship & Development Office.
ORGANIZATIONAL RESPONSIBILITY
Employees of the of the Archdiocese of Omaha will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based organization and adhere to the policies of the Archdiocese of Omaha. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Omaha or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies.